News Section: Local Government
Manatee School Board Agenda Results: July 22, 2014 (Updated 7/23, 8:15 a.m.)
BRADENTON – At Tuesday's meeting, the Manatee School Board voted in approval of giving former Assistant Superintendent Robert Gagnon $116,000 in back pay. In other business, the board also passed approval of a grant from the U.S. Department of Education for its School Climate Transformation Grant (funding for student mental health services) in the Amount of $2,751,877.99, and passed a renewal contract for internal auditing services by Shinn & Co. not to exceed $314,125. Also at the meeting, Deputy Superintendent of Operations Don Hall advised the board that a fund balance of $12-12.5 million is projected for next school year.
CALL TO ORDER (5:45 p.m.)
4. Approval of the Orders of the DayAttachment: Revised Coca Cola Second Amendment.pdf
Attachment: Board Material - 07-22-14 Revised.pdf
Attachment: Addendum 07-22-14.pdf
Attachment: Contract for Services - CDW Government LLC.pdf
Attachment: Statement of Work - Creation of Deployment System of Lenovo Twists.pdf
Attachment: Statement of Work - Imaging and Asset Tracking of Lenovo Twists.pdf
AGENDA AMENDMENTS (Info Only) (5:48 p.m.)
CHAIR OPENING REMARKS (5:50 p.m.)
Board Chair Julie Aranibar thanked district staff “for your support in some of the most turbulent times this district has faced.” Also mentioned the board’s July 24 special meeting to vote on approval to advertise for the 2014-15 tentative budget, as well as the joint county meeting scheduled for August 13.
SUPERINTENDENT OPENING REMARKS (5:55 p.m.)
In his remarks, Superintendent Mills thanked students, parents, teachers, and administrative and support staff for what he called a banner year for the district, then went over several recent accomplishments made by schools in the district, including its rise to number 37 from number 40 in county district rankings for student performance in the last school year.
REPORTS AND PRESENTATIONS (6:00 p.m.)
PUBLIC COMMENTS (6:45 p.m.)
13. Public Comments
Walter Miller, representing former board attorney John Bowen, called on the board to apologize to Mr. Bowen “for publically accusing him of violating client confidentiality.” (The comments stem from a letter to Mr. Bowen sent by current board attorney James Dye on behalf of the school board. Miller concluded his remarks by saying, “My feeling is that if this is not responded to … there will be more chaos.” He later commented that the board “possibly owes an apology” to employees that were recently let go by the board for being escorted out of the administrative building.Speaking after former assistant superintendent Robert Gagnon’s recent acquittal and the subsequent dropping of an administrative complaint filed by Superintendent Mills, Mr. Gagnon’s attorney Richard Reinhardt said that district investigator Troy Pumphrey’s report on his internal investigation into the matter of what Gagnon knew about Rod Frazier’s inappropriate behavior towards female students is “not valid.” Reinhardt also said that the board had “no reason” to suspend Gagnon without pay.
Citizen Linda Neely commented on item 34 of the consent agenda, which was for accepting the U.S. DoE’s School Climate Transformation Grant (funding for student mental health services). Neely expressed concern that the services stated in the grant would violate students’ right of privacy, and that the board “have a serious discussion (about the item) and vote no.” (A motion was made later to sever the item from the consent agenda for discussion. After receiving a presentation during its discussion, the board voted to pass the item.)
PUBLIC HEARING (7:00 p.m.)
14. Public Hearing for Consideration of Adopting an Amendment to Policy 5.1, Code of Student Conduct (Passed 4-1, with Dave Miner dissenting)Attachment: Policy 5.1, Code of Student Conduct Revised.pdf
APPROVAL OF MINUTES (7:05 p.m.)
15. Approval of Minutes Miner made a motion to table approval of minutes until the next school board meeting, which was seconded by Bob Gause. after a recess. Board Attorney James Dye advised he looked into statutes regarding minutes, and said he had found that board is obligated to vote on approval of minutes one board meeting after the meeting that said minutes originated from. Gause made a motion to allow minutes to be reconsidered for approval at next meeting. (Motion to allow reconsideration at next board meeting passed unanimously). Gause them made a second motion to approve minutes with provision that should board members find an issue with minutes, they will notify staff at least 7 days prior to meeting. (Motion passed unanimously)
CONSENT ITEMS (7:08 p.m.)
Approval of Consent Agenda
16. Approval of Consent Agenda for July 22, 2014 - (Items #17-52) (Passed unanimously, after items 47, 49 and 52 were severed)
Purchase(s) Bids $100,000.00 and Under
17. Approval of Renewal (1) on HVAC Filter Replacement, MCSD No. 14-0012-MR, Not to Exceed $100,000.0018. Approval to Purchase Hobart-Food Service Equipment, Repair Parts and Services, MCSD No. 15-0013-MR, Not to Exceed $60,000.0019. Approval of Renewal (2) on Paint and Paint Supplies, MCSD No. 13-0011-MR, Not to Exceed $75,000.0020. Approval of Renewal (2) on Food Service Equipment Repair Services, MCSD No. 13-0005-MR, Not to Exceed $80,000.00Attachment: 130005tr2.pdf21. Approval of the Purchase of Imaging Services, MCSD No. 15-0023-SM, Not to Exceed $90,000.00
Purchase(s) Bids Over $100,000.00
23. Approval to Purchase JD Edwards Annual Software Maintenance and License Renewal, MCSD No. 15-0020-SM, Not to Exceed $222,220.97
Contracts and Grants
25. Approval to Apply, Accept, and Expend the New Collision Repair Education Foundation Grant up to $50,000.00 for the 2014-2015 School YearAttachment: Collision Repair $50,000.00.pdf26. Approval to Apply, Accept, and Expend the Renewed Perkins Postsecondary Grant for the 2014-2015 School Year for $206,230.00Attachment: Perkins Post-Secondary.pdf27. Approval of the New Agreement Between the School Board of Manatee County and a New Provider for Clinical Experience for Manatee Technical Institute (MTI) Optometric Assisting Students for the 2014-2017 School Years28. Approval of the New Agreement Between the School Board of Manatee County and a New Provider for Clinical Experience for Manatee Technical Institute (MTI) Medical Assisting Students for the 2014-2017 School Years29. Approval to Renew the Agreements Between the School Board of Manatee County and Various Providers/Limited Partnerships for On-The-Job Training for Exceptional Student Education Students for the School Years 2014-201730. Approval to Renew the Agreements Between the School Board of Manatee County and Multiple Limited Partnerships for On-The Job Training for Exceptional Student Education Students for the School Years 2014-2017Attachment: Contract-Manatee Memorial Hospital.pdf
Attachment: Lakewood Ranch Medical Center.pdf31. Approval of the Renewal Agreements Between the School Board of Manatee County and Various Providers for Clinical Experience for Manatee Technical Institute (MTI) Dental Assisting Students for the 2014-2017 School Years32. Approval of the Renewal Agreements Between the School Board of Manatee County and Various Providers for Clinical Experience for Manatee Technical Institute (MTI) Dental Assisting Students for the 2014-2017 School Years33. Approval of the Addendum to the Memorandum of Understanding with Sarasota County School Board for Manatee Technical Institute to Carry Out the Requirements of the Adults With Disabilities Grant for the 2014-2015 Project YearAttachment: Addendum to AWD Memorandum.pdf
Attachment: AWD Memorandum of Understanding.pdf34. Approval to Apply, Accept and Expend the U.S. Department of Education School Climate Transformation Grant in the Amount of $2,751,877.99, Effective October 2014 - September 201935. Approval to Renew the State of Florida Voluntary Prekindergarten Education Program Provider Agreement Between the School Board of Manatee County and the Early Learning Coalition of Manatee County for 2014-2015 School YearAttachment: ELC - VPK Contract 2014-2015.pdf36. Approval to Renew the State of Florida School Readiness Services Provider Contract Between the School Board of Manatee County and the Early Learning Coalition of Manatee County for the 2014-2015 School YearAttachment: Early Learnng Coalition of Manatee County.pdf37. Approval to Renew the Charter School Contract Between Imagine-Manatee County LLC. d/b/a Imagine Charter School at North Manatee and the School Board of Manatee County for a Period of Three Years for the 2014-2017 School Years38. Approval of the Contract Between the School Board of Manatee County and NCS Pearson, Inc. for the 2014-2015 School Year, Not to Exceed $60,000.0039. Approval to Apply, Accept and Expend Funds for the Title II Part A: Principal and Teacher Training Grant in the Amount of $2,195,171.00 for the Grant Period of July 1, 2014 through June 30, 2015Attachment: TITLE II GRANT FINAL.pdf40. Approval to Increase the Contract with Truenorthlogic Talent Management Platform in the amount of $15,654.0041. Approval of Contract Extension for Coca Cola Beverage Agreement, MCSD No. 15-0019-SM, No Financial ImpactAttachment: Manatee school signed second amend.pdf
Attachment: Revised Coca Cola Second Amendment.pdf42. Approval of Revision of Agreement for Services between the School Board of Manatee County eTech School and Florida Virtual School, MCSD No. 14-0056-SM, Not to Exceed $79,472.7543. Approval of the Contract Between the School Board of Manatee County and the School Board of Seminole County on behalf of the East Coast Technical Assistance Center (ECTAC) for the 2014 â€“ 2015 School Year, Not to Exceed $12,000.00Attachment: ECTAC Contract 2015.pdf
Attachment: ECTAC 2015 Fee Schedule.pdf
Attachment: ECTAC - Manatee INVOICE 2015.pdf
44. Approval of the Modification of the Letter of Engagement for Financial External Auditing Services, MCSD 14-0041-MR, No Financial ImpactAttachment: Letter of Engagement - Revised.pdf47. Approval to Advertise the 2014/15 Tentative Annual Budget (At the beginning of the meeting, Board Chair Julie Aranibar made a motion to withdraw item 47, which she advised was intended for the July 24 special board meeting only. Passed unanimously.)
49. Approval of the Appointments, Change of Assignments, Deceased, Promotions, Reappointments, Reassignments, Resignations, Retirements, Terminations and Transfers (Passed unanimously after being severed from consent agenda - Miner recused himself from voting on appointment of Schrier)Attachment: Board Material - 07-14-14rev.pdf
Attachment: Board Material - 07-22-14 Revised.pdf
Attachment: Addendum 07-22-14.pdf50. Approval of New Job Description and Position for Director of Office of Professional Standards, Safety and SecurityAttachment: Director, OPS & SS new job description.pdf51. Approval of New Position and Job Description for School CoordinatorAttachment: School Coordinator.pdf52. Approval of Providing Back Pay and Benefits for Robert Gagnon in an Amount Not to Exceed $116,333.45 (Passed unanimously after being severed to allow for discussion)
53. Leaves for July 22, 2014 Board MeetingAttachment: Leaves for 7-22-14.pdf
NEW BUSINESS (Discussion Items Pulled from Consent)
NEW BUSINESS (Non-Consent Items) (7:10 p.m.)
55. Approval of Budget Amendments for May 2014 (Passed unanimously)Attachment: May 2014 Budget Amendments.pdf
56. Acceptance of the Year to Date Financial Statements through May 2014 (Passed unanimously)Attachment: May 2014.pdf
57. Approval of Advertising a Notice of Proposed New Policy 7.9.1, Electronic Funds Transfers, and Setting a Public Hearing on the Proposed New Policy at the Board Meeting Scheduled for August 26, 2014 (Passed unanimously)Attachment: Electronic Funds Transfer draft.pdf
58. Approval of Advertising a Notice of Intent to Amend Policy 4.9, Student Progression, and setting a Public Hearing on Proposed Amendment at the Board Meeting Scheduled for August 26, 2014 (Passed unanimously)
59. Approval to Purchase School Board Policies and Procedures Manual â€“ Development and Updating Services Contract, MCSD No. 15-0021-BS, Not to Exceed $70,767.70Attachment: Neola.pdf (Passed 4-1, with Miner dissenting)
60. Approval for Professional Services with Shinn and Company to Provide Internal Audit Services for Fiscal Year 2014-15, Not to Exceed $314,125.00 (Passed 4-1, with Gause dissenting)Audit Committee Chair Steve Blitzko gave a presentation explaining why the committee recommended said conract with Shinn & Co. After Gause asked Superintendent Mills if his staff had reviewed cost of contracts that similar-sized districts had with internal audit service firms, Mills said, "We did review; most of the like-sized districts don't have a comparable cost. It's also difficult to compare because of the challenges (the district has recently encountered).Gause expressed concern about financial cost of contract, and suggested that district could use some of the money contained in contract for departments such as finance, healthcare, and students). Vice Chair Karen Carpenter said she was concerned that the district was "not yet out of the woods" financially, and that the district "needs a very strong audit function to make sure this district functions with integrity." Said she hoped in a few years the board could roll back the financial amount of such a contract considerably so that the district could spend money elsewhere, but that she felt very strong auditing needed to continue currently. Barbara Harvey concurred with Carpenter.
61. Approval of Request to Declare Surplus and Donate Computers to Community Outreach Church (Passed unanimously)
62. Approval of Request to Declare Surplus and Sell Portables 254 & 267 to Strength In Action, Inc./Mt. Carmel Community Resource Center (Passed unanimously)
63. Approval of Request to Declare Surplus and Donate Computers to Educational Consultants Consortium, Inc. (Passed unanimously)Attachment: Request Letter ECC.pdf
Attachment: Asset List Computers Donated to ECC.pdf
64. Approval to Grant Permission for the Formula 1 (F1) Team, SLIPSTREAM, to Attend the F1 in Schools World Finals in Abu Dhabi. (Passed unanimously)Attachment: F1- Staff Coordination Form.pdf
Attachment: F1 Required Forms.pdf
SCHOOL BOARD WORKSHOP ITEMS (8:00 p.m.)
BOARD COMMENTS (8:10 p.m.)
66. Board Comments
Harvey – No comments.Gause – To parents: we’re closing in on the start of school … there’s a lot of things you can do to help make sure your child is (academically prepared). We know by the data that children to some degree regress over the summer, and that teachers spend a fair amount of time trying to (reverse that regression).Miner - "In regards to school resource officers - we've chosen not to have them in our elementary schools because it's a lot of money." Mentioned that the city of Holmes Beach has said they would fund the program for the city's elementary schools, and thanked them for doing so.
Aranibar - Said that in regards to the cost of the resource officers program, the district found out after implementing the program that the officers sent to its schools were senior officers, not junior officers, which costed the district substantially more money than it would have if junior officers had been sent; and that the Sheriff said he was not able to do anything about the matter.
Carpenter - Advised that Saturday morning, August 9 is the Kiwanis Club's fourth annual charity day for the homeless children of Manatee, where kids get backpacks, haircuts, scheduled exams, school supplies, etc. "This is a great opportunity for the community to participate. We need volunteers; we also need supplies."
ADJOURNMENT (8:35 p.m.)
Adjournment of Meeting
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